Running Two Annual Conferences for Entrepreneurs in Bangkok and Austin with Catalina Alvarez from Dynamite Circle

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This is an amazing interview to hear from to a conference
organizer about how she plans, markets and runs large events.
Catalina manages two annual conferences in Austin and Bangkok for
a group for ‘location independent entrepreneurs’ called
the Dynamite Circle founded by Dan and Ian
from The Tropical MBA which I’m also a member of. On
the interview we discuss:
How Catalina moved from Spain to Miami then went to work in
China aged just 18 What it was like living in Shenzhen How she came
to work for the Dynamite Circle How they sell a lot of tickets for
the next year right after the end of the conference, and before the
dates are even announced! The pros and cons of holding an annual
conference in the same venue versus moving it around The problems
in Asia with customs when your shipping packages from sponsors
worldwide How the payment schedule works when working with
conference hotels Why you might not want to use a hotel for the
first year of a conference How conference hotels in the US are way
more expensive then in Asia and charge for every extra How they
start very early looking for sponsors and speakers How people love
to hear real stories from their peers rather than professional
speakers How they go for ‘actionable;’ rather than ‘inspirational’
sessions How they send a feedback form right after the event How
they run three whole days of pre conference sessions at the hotel
How they sometimes have to find replacement speakers at the last
minute The structure of their conference team How they organize a
team of volunteers to help run the actual conference How they
use Attendify App and EventsFrame How the party
venues change hands so often in Bangkok that they always need to
find new ones How they have a ‘Master of Ceremonies’ for the whole
event to introduce everyone on stage and also coordinate the
parties.

This podcast is brought to you by www.eventsframe.com -
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Email dan@eventsframe.com with the subject line
‘PODCAST’ for a special discount code. I hope you enjoyed the
podcast and if you did please leave us an iTunes review it really
means a lot to us ! Finally please join our Facebook
Community of #eventprofs to keep the learning going Get in
touch with me via dantaylor.me Connect with Catalina on
LinkedIn or email catalina@dynamitecircle.com


 


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