18 | Ready to Hire? Everything You Need To Know to Prepare for and Hire a Virtual Assistant with Samantha Siffring

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Hey Coach!


How do you know if you are ready to hire? What should you have
ready before you begin the hiring process? What should you be
aware of when hiring?


That's what we're talking about today with Samantha Siffring.
Samantha is a business coach and founder of an
operations/marketing agency that supports small business owners.
She has degrees in psychology, marketing, and counseling, and is
a certified coach. She lives in Denver, Colorado, with her
husband, three kids, and three pets, and loves travel, reading,
and making things beautiful.


In this episode, I talk with Samantha about the process of hiring
help in your coaching business. She emphasizes the importance of
recognizing when you've reached capacity and need additional
support. She advises coaches to assess their capacity and budget
before hiring, ensuring they have enough tasks and finances to
allocate to a team member. Samantha also highlights setting up
basic systems and procedures before bringing someone on board.
She reassures coaches that it's okay to seek help and delegate
tasks that are not their strengths.


We both encourage coaches to overcome any shame or embarrassment
they may feel about their "messy" businesses. 


Samantha emphasizes the importance of


clear expectations stated ahead of time,

having regular meetings or communication channels with team
members,

implementing legal agreements, and

thinking through an offboarding plan even before it's needed.



Here's all the nuggets we touched on during our conversation:


00:00 - Register - "3 Steps to Organizing Your Digital Files"
Workshop? 07:16 - How to assess if you're ready to hire with
Samantha's "closet analogy" 09:40 - Where to start setting up
systems to get ready to hire


11:00 - THIS one thing will keep you stuck 12:50 - Your hiring
budget guidelines 14:50 - Samantha's surprise answer to saving 5
hours with your new hire 16:48 - Now that you know you want to
hire, what do you do first? 17:46 - A warning for the "Who do you
use?" question 19:34 - Samantha's agency's onboarding process
20:40 - How a time audit can help 21:15 - Samantha's personal
process creation 23:25 - Communication is KEY + guidelines 26:15
- What to do when you hired the wrong person + wise things to
consider 30:35 - Samantha's agency services - the process and
what they help businesses with 34:53 - Her balance between
coaching with the agency 39:33 - Samantha's two closing thoughts
- You don't have to conform + You will WANT to have a legal
agreement


 


Click here for the full transcript, notes, links, and more.


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